JOB TITLE: Finance and Administrative Services Manager 
PROGRAMS: All Jewish Family Services Programs 
FSLA STATUS: Exempt 
DIRECT REPORTS: Administrative Support Specialist, Client Services Specialist, Accounting Assistant 

POSITION SUMMARY: 

Reporting to the Executive Director, the Finance and Administrative Services Manager is responsible for the overall management of administrative functions for the organization including finance, risk management, office operations, human resources and technology. 

DUTIES / RESPONSIBILITIES: 

Financial Management 

• Review, implement and ensure compliance with all financial policies and procedures of JFS, including necessary internal controls. 
• Oversee cash management, accounting and financial functions, including but not limited to: general ledger, accounts payable and receivable, payroll and all related filings, bank and investment account reconciliations, and all billing. 
• Ensure the integrity of all financial transactions, and establish streamlined accounting processes with a focus on efficiency and reporting. 
• Prepare monthly financial and statistical reports and offer financial analysis in support of JFS’ strategic planning goals. 
• Work with the Executive Director and Treasurer to provide monthly finance reports to the Board of Directors. 
• Responsible for ongoing analysis of costs, potential cost savings and cost allocation, budgeting, and financial forecasting. 
• Oversee JFS investments, including short- and long-term investment strategies of cash reserves, endowment funds, JFS retirement plan, and designated funds. 
• Ensure adequate insurance coverage, including but not limited to directors and officers, workman’s compensation, umbrella, liability, malpractice, property, etc. 
• Serve as a liaison to outside auditors. Prepare schedules and provide required documentation for annual independent audit and Form 990. 
• Ensure compliance with all corporate and non-profit filing requirements, including audit, Form 990, Charitable Solicitation License(s), and other filings as required by the organization or state and federal law. 
• Prepare and oversee annual operating budget, including preparation and distribution of monthly and year-end financial statements, budget forecasting, and identifying cost-saving opportunities. 
• Oversee billing component of Electronic Health Record 
• Responsible for reviewing, revising, communicating and monitoring workflows and processes as it pertains to finance, accounting, risk management, and billing. 

Office Operations 

• Negotiate equipment leases. 
• Oversee the management of office supplies, equipment and maintenance needs for JFS. 
• Work with all vendors as it relates to the functions above. 

Human Resources: 

Oversee the management of human resource policies, procedures, and employee benefits as per the JFS Personnel Manual and in compliance with all state and federal laws governing employment. 

• Prepare and submit payroll for all employees of JFS and related entities, including reconciliation of time sheets, paid time off, payroll deductions and year-end tax reporting. 
• Oversee retirement plan(s), including working with third-party and disability consultants/brokers, managing employee enrollment, and maintaining plan compliance. 
• Document and track employee Paid Time Off. 
• Conduct worker’s compensation and disability audit. 
• Oversee the implementation of pre-employment procedures for all new prospective employees. 
• Manage the enrollment of employees for all insurance benefits. 
• Maintain all personnel files. 

Information Technology: 

• Sever as Subject Matter Expert for technology functionality and recommend purchases and implementation. 
• Work with Foundation of Shalom Park IT staff to ensure available technology meets the on-going needs of staff and programs. 
• Maintain current inventory of all technology equipment. 

Fundraising and Development: 

Work closely with management staff, tracking proper documentation of donations and gift designations. 

• Interface with donors as needed, responding to questions on donations, account balances, use of funds, etc. 
• Ensure reconciliation between donor and finance reports. 

Supervisory, Management, Strategic, Risk Management 

• Responsible for the job specific orientation, training, supervision, and annual performance evaluation of the Administrative Assistant, Client Services Specialist and Accounting Assistant. 
• Assign and review work load of front office staff. 
• Creates opportunities for professional growth for supervisees. 
• Serve as a member of the Management Team. 
• Participate in Board of Director committees as assigned by the Executive Director. 
• Attend Board Meetings as needed, including preparation of relevant reports, documents, and data. 

KNOWLEDGE AND SKILLS: 

• Non-profit accounting and compliance. 
• Experience working with multiple funding streams. 
• Experience with preparing for non-profit audits. 
• Demonstrated ability and experience in generally accepted accounting principles. 
• Excellent oral and written communication skills. 
• Exceptional computer skills, including strong knowledge of Microsoft Office applications and finance database management. 
• Ability to positively interact with all levels of management, community leaders, staff, clients, and donors. 
• At least two years of previous staff supervisory experience. 
• Excellent customer service skills. 
• Must be organized, efficient, capable of multi-tasking, detail-oriented and self-motivated. 
• Demonstrated ability to work closely with others in a team environment. 

MINIMUM QUALIFICATIONS: 

A Bachelor’s Degree with a degree with at least five years of experience working in a finance related position. Experience working in a non-profit organization and experience in human resource functions preferred. 

To apply for this position, please email resume to:  info@jfscharlotte.org 

Job Title: Senior Engagement Specialist/Case Manager
Programs: All JFS Programs
Population Served: Adults and Older Adults
FSLA Status: Full Time Non-Exempt

POSITION SUMMARY:

The Senior Engagement Specialist/Case Manager is responsible for assisting with program development, care management, information and referral and outreach services to Adults and Senior Adults. The Senior Engagement Specialist/Case Manager reports to the Senior Engagement Manager.

Employment Classification:

The Senior Engagement Specialist/Case Manager is a full-time non-exempt position.

Duties/Responsibilities:

Individualized Senior Engagement and Case Management Services, which may include

• Conduct case management assessments to determine the financial, housing, medical, emotional, and physical needs of adults/families, senior clients and caregivers.
• Work with clients to create customized case management “Life Plans” to reflect goals, desired outcomes and target areas for resources and referrals.
• Provide ongoing case management services to evaluate and reassess client progress on “Life Plans” with short and long-term goals and make modifications to these as necessary.
• Refer clients to appropriate community resources and advocate for or assist the client in obtaining such services.
• Submit timely documentation and maintain accurate, complete case management documentation of all services and client related activities.
• Establish and maintain close working relationship with clients, caregivers/families, and other community professionals.
• Ensures that community resource information is kept updated and that staff is kept informed.
• Coordinates services with other JFS staff.
• Perform other duties as assigned.

Community Outreach Services

• Assists in the planning and implementation of programming, educational and socialization groups, and outreach efforts to seniors living independently in the community.
• Work with partner organizations in the community to identify senior clients in need of services and connecting senior clients to local supportive services.
• Educates the community on aging issues and resources to establish JFS as the Jewish community’s resource for the aging community.
• Promotes JFS at various professional and community settings as it relates to senior services.
• Assists in maintaining community contacts and relationships to maximize use of community resources.
• Represents JFS at organizational or community meetings as it relates to services for seniors.
• Assists in the Coordination and/or implementation of workshops and lecture series geared at issues facing senior adults and caregivers.
• Collaborate with community partners in implementing Senior specific programs.

Admin and Strategic

• Performs basic administrative tasks such as record keeping, charts managements, and statistics related to performance and productivity of programs and services on a monthly basis.
• Assist the Senior Engagement Manager to meet outcomes and benchmarks for success of senior services.
• Collaborates and assists the Senior Engagement Manager, Director of Programs and Services, and Executive Director in assessing the needs of seniors in the community.

Knowledge and skills:

• Knowledge of issues impacting older adults.
• Ability to identify and access resources for Adults, Families and Senior Adults in the greater Charlotte community.
• Understands service delivery trending in the aging community.
• Comfort level and ability to speak and present in public.
• Excellent verbal and written communication skills.
• Good organizational skills.
• Ability to plan, implement, and coordinate programs.
• Ability to use basic computer software programs such as Microsoft word, outlook and data entry.

Minimum Qualifications:

A Bachelor’s Degree, preferably in the Social Services. At least two years of experience working with the Senior Adult population preferred.

To apply for this position, please email resume to:  info@jfscharlotte.org 

On June 11 more than 300 guests “laughed and gave” at Jewish Family Services’ (JFS) Live Laugh Give comedy night fundraising event. This year recognized honorees, Eric and Susan Lerner, for their many contributions to JFS, the Jewish community and the greater Charlotte community. The event welcomed back headliner, Orny Adams who did not disappoint with his one-liners and jokes. Howard Olshansky, JFS Executive Director, shared the statistics of the sharp increase in needs that have resulted in a waiting list of people looking for support. He went on to explain that “this is not unique to JFS, the need for mental health support and case management services for senior adults has seen a dramatic increase in just the first 3 months of 2023, more so than the entire year in 2022.” Oshansky shared, “we are so moved that once again our community opened their hearts and the event raised over $200,000 to help JFS secure the necessary staffing to meet the growing mental health needs of our community and ensure our community’s seniors have the means to live independently in safe and stable housing.”

Adina Loewensteiner and Andrew Bernstein co-chaired the event, and we are grateful for the generosity of our sponsors, spearheaded by our Entertainment Underwriters, Gary and Jodi Michel. A Sponsor Reception included a meet and greet with Adams and heavy hors d’oeuvres preceded the event followed by a post event Dessert reception, underwritten by Pinnacle Financial Partners.

The monies raised from Live Laugh Give and the Family to Family Campaign beginning in the fall, along with tributes and generous donations throughout the year, helps ensure JFS continues to provide the support our community has come to depend on. Live, Laugh, Give exceeded expectations, a success not possible without the support of our community. The philanthropic support to JFS’ fund raising activities truly represent the community’s commitment to ensure JFS is able to engage, connect and heal those struggling in our community. For more information on donating funds, contributing to the food pantry or volunteering your time, please visit our website at JFSCharlotte.org or call 704-364-6594.

Job Title: Therapist (Licensed)

Program: Counseling Center

Population Served: Children & Adolescents, Adults, and Families

FSLA Status: Exempt

POSITION SUMMARY:

The Therapist, under LCSW supervision, provides both in-person and telehealth therapy with the mission of meeting the mental health needs of the Greater Charlotte community. JFS is located on a large campus with access to a state-of-the-art cultural and fitness community center and pre-school. The position offers the opportunity to provide community programming along with therapy services and offers excellent benefits. The position is full time with a 35 hour work week and is closed for most National and Jewish holidays.

Employment Classification:

The Therapist is a full-time, exempt position.

Duties/Responsibilities:

Direct Clinical and Case Management

Provide individual, group, family therapy, or care coordination for clients.

• Conduct therapy assessments to determine the appropriate treatment needs of the clients and families and evaluate and assess ongoing treatment needs.
• Develop, coordinate, and facilitate therapy treatment planning to include formulation, reviews, and re-formulations as directed.
• Provide on-going therapy in the most appropriate setting to meet the clients needs, i.e. office, home or community setting.
• Develop and implement crisis stabilization plans.

Conduct case management assessments to determine the financial, housing, medical, emotional, and physical needs of clients and families.

• Develop and implement short-term and long-term goals with case management clients, with the goal of long-term resolutions and self-sufficiency.
• Provide ongoing case management services to evaluate and reassess client and family progress with short and long-term goals and make modifications to these as necessary.
• Refer clients to appropriate community resources and advocate for or assist the client in obtaining such services.
• Where appropriate, conduct parenting classes and provide parenting support
• Attend appropriate community committee meetings as they relate to the needs of clientele as a part of treatment.

Confer with clergy, and other community professionals regarding cases, as appropriate.

• Serve as a consultant regarding mental health and case management issues for members of the Community.
• Submit timely documentation and maintain accurate, complete clinical and case management documentation of all assessments, services, interventions, treatment plans, and client related activities, and prepare statistical data and reports as requested.
• Establish and maintain close working relationship with clients, families, and other community professionals.
• Maintain strict adherence to the standards and guidelines of all state and private Insurance Panels.
• Participate in and/or lead meetings with other professionals at JFS or in the community, as needed.
• Lead community outreach efforts, such as visits to schools, physicians, and community agencies, in an effort to market and grow programs and services.
• Coordinate and/or develop workshops and lecture series.
• Participate in all assigned staff and supervisory meetings as well as in service trainings and staff development activities.

Provide Quality Assurance of clinical documentation and chart auditing for compliance purposes.

• Ensures that community resource information is kept updated and that staff is kept informed.
• Maintain compliance with professional licensing requirements, i.e. training and license renewal.

Other duties as they relate to furthering the mission of Jewish Family Services.

Knowledge of:

• NASW Code of Ethics and Best Practices
• Public and Private resources available in the Greater Charlotte community.
• Bio-psychosocial approach to evaluating individuals and families.
• Expanded principles of psychology, social work, juvenile justice, and other social sciences.
• Mental Health assessment, diagnosis, and treatment.
• Crisis Intervention and management.
• Needs Assessment techniques and strategies.
• Problem-solving and conflict-resolution.
• Child welfare and adult abuse laws, regulations, and guidelines.
• Insurance documentation standards and guidelines.
• Individual, Group, Couples, and Family Therapy.

Demonstrated Skills:

• Adheres to NASW Code of Ethics in all practices.
• Communicate effectively, both orally and in writing.
• Ability to establish and maintain professional relationships and boundaries with client/families, staff and community agencies.
• Ability to plan, organize, and direct clinical and program activities.
• Use effective time management skills to complete required job duties.
• Ability to work independently, with minimal supervision.
• Develop, implement, and evaluate program and client goals and objectives.
• Conduct individual, family and community needs assessment; develop, implement, and evaluate related services.
• Strong analytical and problem-solving abilities. Effective use of individual, family, and group therapeutic techniques.
• Good computer knowledge and skills. Must be able to use Microsoft Office programs and electronic health record.

Minimum Qualifications:

Graduate of an accredited college or university with a Master’s Degree in a Clinical Field. Two years of verified, full-time, post-graduate accumulated MH/DD/SA experience providing direct service to the population served. NC State licensure as LCSW preferred. Other Master’s level NC licensed professionals may be considered based on acceptance from insurance payers. Clinical experience with children/teens preferred.